Privacy Policy

1. Introduction

TriCities Board ("we", "our", or "us") operates the website tricitiesboard.org. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or create an account. This site uses YouTube API Services.

2. Information We Collect

We may collect the following types of information:

• Account Information: When you register, we collect your display name, email address, and password (encrypted). If you sign in via Google or Facebook, we receive your name, email, and profile picture from those services.
• Profile Information: Any additional information you choose to add to your profile, such as your city or avatar.
• User Content: Posts, comments, listings, videos, and other content you create on the platform.
• Usage Data: We may collect information about how you access and use the website, including your IP address, browser type, and pages visited.
• YouTube-related data: When we publish or display video content through YouTube API Services, we may process video files you upload, titles, descriptions, tags, and resulting YouTube video identifiers and watch URLs. See Section 6.

3. How We Use Your Information

• To create and manage your account
• To provide and maintain our services
• To enable community features such as forums, marketplace, and event listings
• To publish and display video content via YouTube API Services (for example, business profile videos and volunteer opportunity Shorts)
• To communicate with you about your account or our services
• To enforce our terms of service and community guidelines
• To improve our website and user experience

4. Third-Party Sign-In Services

We offer sign-in through Google and Facebook. When you use these services, we receive basic profile information (name, email, profile picture) as authorized by you through those platforms. We do not receive your passwords from these services. You can revoke access at any time through your Google or Facebook account settings.

5. Data Sharing & Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your consent
• To comply with legal obligations
• To protect our rights, privacy, safety, or property
• With service providers who assist us in operating our website (e.g., hosting, authentication)
• With Google / YouTube when we use YouTube API Services to upload, update, or display video content, as described in Section 6

7. Data Retention & Deletion Policies

We retain your account data for as long as your account is active. You may request deletion of your account and associated data at any time by contacting us at admin@tricitiesboard.org or using the self-service controls on our Data Deletion page (including YouTube-related data).

• Account deletion: Upon a verified deletion request, your personal account data will be permanently removed from our systems as soon as practicable and within 30 days, except where we must retain limited information for legal, security, or accounting reasons.
• User-requested deletion of stored data: If you ask us to delete stored data related to you (including YouTube-related metadata we store on TriCities Board), we will delete that stored data as soon as possible and within 7 calendar days of the request.
• Google / YouTube access revocation: If authorization related to Google services is revoked through Google's security settings, we will delete associated API data we stored pursuant to that authorization as soon as practicable and within 30 calendar days of detecting the revocation, in line with YouTube API Services Developer Policies.
• Videos on YouTube: Deleting data from TriCities Board does not automatically delete videos that already exist on YouTube's platform. YouTube content hosted by Google remains subject to YouTube's own terms and deletion tools. Contact us if you need help removing a video we published on the Tri-Cities Board channel.

8. Cookies & Analytics

We use essential cookies and local storage to maintain your login session and preferences. We also use Google Analytics to understand how the site is used — how many people visit, which pages they read, and roughly where they are — reported to us in aggregate rather than as a profile of you. It sets cookies beginning with _ga containing a randomly generated identifier, and we do not combine it with your account, sell it, or use it for advertising. You can opt out with Google's opt-out add-on or by blocking analytics cookies; the site keeps working either way. Embedded YouTube players may separately set or access cookies or similar technologies on your device when you interact with video content, as described in the Google Privacy Policy. We do not use separate third-party advertising cookies on TriCities Board beyond what embedded players may load. See our Cookie Policy for detail.

9. Security

We implement industry-standard security measures to protect your data, including encrypted passwords, HTTPS connections, and secure authentication via Supabase. However, no method of transmission over the Internet is 100% secure.

10. Your Rights

Under applicable privacy laws (including Canada's PIPEDA), you have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account and data
• Withdraw consent for data processing

11. Children's Privacy

Our services are not directed to individuals under the age of 14. We do not knowingly collect personal information from children under 14.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page with an updated date.

13. Contact Us

If you have questions about this Privacy Policy or our YouTube / privacy practices, please contact us at: admin@tricitiesboard.org